Let’s be honest—your office printer probably doesn’t get much love. It sits in the corner, doing its thing… until one day it doesn’t. And then chaos ensues. Sound familiar?
At Reliable Workplace Solutions, we’ve been helping businesses for over 30 years with their office printing needs, and trust us—we’ve seen it all. From paper jams to toner tantrums, your printer might be trying to tell you it’s time for an upgrade.
Here are five clear signs it’s time to retire that old machine and bring in a more efficient, cost-effective, and downright smarter replacement—like one from Kyocera.
1. It’s Slowing Down (and So Is Your Team)
If your printer takes longer to warm up than your first cup of coffee, it’s a red flag. Older machines tend to slow down over time, especially when they’re overloaded with high-volume tasks.
In a busy office, slow printing = lost time = lost productivity. Today’s Kyocera printers are built for speed and efficiency, with first-page-out times that keep your workflow flowing.
🖨️ Pro tip: If your team is lining up at the printer like it’s a concert ticket booth, it’s time for an upgrade.
2. You're Constantly Dealing with Jams and Errors
Paper jams. Mysterious error codes. Unreadable scans. If these issues are popping up more often than your morning emails, your printer’s probably on its last leg.
While all printers need maintenance from time to time, constant breakdowns aren’t normal—and they’re costing you in both time and service calls.
Kyocera’s long-life components and sturdy build quality are designed to minimize downtime and reduce maintenance headaches. That’s peace of mind you (and your IT team) will appreciate.
3. The Print Quality is... Meh
Faded text, weird lines, or blotchy graphics? It’s not just annoying—it’s unprofessional. Whether you’re printing client proposals or internal reports, poor print quality can reflect badly on your brand.
If replacing toner or cleaning the heads doesn’t help, it might be a deeper hardware issue. Newer Kyocera printers deliver crisp, clear prints every time—so your documents always look their best.
4. It’s Not Keeping Up with Modern Tech
Still printing from a USB stick or emailing yourself files just to print from your phone? You’re not alone—but you don’t have to live like it’s 2009.
Modern Kyocera printers come with features like:
- Mobile & cloud printing
- Secure PIN release
- Touchscreen interfaces
- Wi-Fi and Bluetooth connectivity
If your printer can’t keep up with your devices or your hybrid work environment, you’re missing out on serious convenience and flexibility.
5. It’s Draining Your Budget (and Your Patience)
Older printers might have a lower initial cost, but their ongoing expenses can sneak up on you—frequent part replacements, inefficient toner use, and high energy consumption all add up.
Kyocera printers are built with low total cost of ownership in mind. Thanks to their durable parts, low power usage, and high-yield toner, they save you money in the long run. Plus, fewer breakdowns mean fewer service calls.
💡 Bonus: Many Kyocera models are ENERGY STAR® certified, which means they’re not just good for your budget—they’re better for the planet too.
Final Thoughts: Don’t Wait for a Total Breakdown
If one (or all) of these signs sound familiar, it might be time to stop patching up your old printer and start thinking about an upgrade. A new Kyocera device isn’t just a replacement—it’s a smart investment in your productivity, print quality, and bottom line.
At Reliable Workplace Solutions, we’ve been helping businesses like yours find the perfect printer match for over three decades. We know the ins, outs, and paper trays of every Kyocera model—and we’ll help you choose the right one for your office needs and budget.
📞 Ready to make the switch?
Contact us today at www.reliableworkplace.com and let’s talk about your next upgrade!